Privacy & Cookie Data

The personal data we may hold

Your name, postal address, email address and phone number. Passport details will be collected only where required for security reasons (i.e. MoD site visits) and for the organisation of overseas trips.

How your personal data is collected

Via membership and attendance forms (paper and digital), or by completion of details on the form on the BMMHS website ( completed by members and attendees and sent to the BMMHS membership secretary on or by post or handed in at an event. Photocopies or facsimile copies will be requested from members/participants by email.

How your personal data is stored

Digital: storage will be held online on the BMMHS database, held on a password protected personal laptop.             

Paper Forms:  will be held manually in a locked storage cabinet at the residence of the membership secretary. 

Passport: copies of passports will be maintained exclusively for the purposes of a specific trip or event.

How your personal data is used/processed

Contact details are used only to advise members and attendees of current events (talks, trips, activities etc) of the BMMHS, of updates to the BMMHS website and to request feedback on BMMHS activities (past and future proposals).  Phone numbers will be used occasionally to contact members to clarify any queries on events,  membership and participation in activities.

No personal data of any sort will be shared with other third parties except where required for the purposes of organising and booking events and trips in UK and abroad.

GDPR & BMMHS talks

In order to enable us to ensure the smooth facilitation of your attendance of our talks it is helpful for us to retain your name and email.
Please note that by joining our talks you are consenting to BMMHS retaining that data  for the above purpose.
In compliance with GDPR, please advise us if you do not want us to retain your name and email for the above purpose.

Payments data

Payments made by BMMHS members and attendees (trip deposits and payments, membership fees, donations, subscriptions etc) will be in the form of cash, cheque, BACS transfer, standing order and PayPal. Payment will be recorded by the BMMHS Treasurer.

Bank details of individual BMMHS members and attendees will be recorded comprising account name, account number, sort code.

How your payments data is collected

Collection will be via forms, digital records provided by the members/attendees posted to BMMHS Membership Secretary or digitally by email or Paypal or via the BMMHS website or via standing order forms for membership, and forms provided by post or in person by BMMHS members.

How your payments data is stored

All payment and associated bank details will be recorded and stored on a central BMMHS database which is password protected. Details provided  physically on forms by members and attendees will be securely stored at the home of the Membership Secretary.

Photocopies of any standing order forms received will be retained until the first payment has been received and thereafter destroyed.

Details received by post will be securely held by the Membership Secretary.

How your payments data is used/processed

Details of any payments made by whatever means will be recorded in the individual members records.  Standing orders mandates will be shared with the members bank for processing purposes. 

No bank details will be shared with any other third party.

Data & Cookie Policy

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.

(1) What information do we collect?

We may collect, store and use the following kinds of personal data:

(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type, referral source, length of visit and number of page views)

(b) any other information that you choose to send to us

(2) Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to keep track of you whilst you navigate the website. We will use the persistent cookies to enable our website to recognise you when you visit.

Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at:

Most browsers allow you to refuse to accept cookies. (For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.) This will, however, have a negative impact upon the usability of many websites.

(3) Using your personal data

Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of the website. 

We may use your personal information to:

(a) administer the website.

(b) improve your browsing experience by personalising the website.

(c) enable your use of the services available on the website.

(d) provide third parties with statistical information about our users – but this information will not be used to identify any individual user.

(e) deal with enquiries and complaints made by or about you relating to the website.

Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

(4) Disclosures

We may disclose information about you to any of our officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose information about you:

(a) to the extent that we are required to do so by law

(b) in connection with any legal proceedings or prospective legal proceedings

(c) in order to establish, exercise or defend our legal rights

Except as provided in this privacy policy, we will not provide your information to third parties.

(5) International data transfers 

If you are in the European Economic Area (EEA), information which you provide may be transferred to countries which do not have data protection laws equivalent to those in force in the EEA.

In addition, personal information that you submit for publication on the website will be published on the internet and may be available, via the internet, around the world.

You expressly agree to such transfers of personal information.

(6) Security of your personal data

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

(7) Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

(8) Your rights

You may instruct us to provide you with any personal information we hold about you.

(9) Third party websites

The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.

(10) Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

(11) Contact

If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email or by using our Contact Us Form

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